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Terms of Trade


Please read these carefully as placing an order is deemed acceptance of our terms and Greencity reserve the right to decline orders which do not fulfil them. No other terms or conditions may be imposed or form part of the contract.



We recommend that customers order online for accuracy and convenience. You may also place your order via email, fax and telephone.

All orders must be placed before 12 o’clock noon the working day before delivery. When ordering via email, fax and telephone, customers must quote their account reference and order using product codes.

Free delivery is based on a minimum spend amount which is calculated dependent on location. Contact our sales team to find out your minimum order amount. Most routes are between £200-£450 excluding VAT delivered in our own vehicles. Deliveries to Glasgow and Edinburgh city centres are £100 excluding VAT.

Greencity cannot guarantee all items on each order are in stock, we will notify you and offer substitutes if available.

If your order is dependent on a particular item being in stock, the sales team must be notified either before or upon placing your order.

We do not offer follow-on orders. You will be informed if an item is out of stock on your order. If you still require an item, it must re-ordered when you place your next order.

Non-Stock lines, Special or Pre-Order products may be ordered for regular customers but can have a 1-6 week lead time. ‘Special Orders’ cannot be cancelled, and must be delivered or collected totalling the required minimum value amount.

We cannot guarantee the availability of special order items.

Light additions can be made to orders until 2.30pm. Customers who use carriers must place their full order by 12 o’clock.

Split cases are available where the cost of an item is more than £25 before VAT or there are more than 20 units in a case. Please note that we are unable to split some products due to the nature of the packaging.

For chilled items, we guarantee seven days shelf life including the day of delivery.

Prices are subject to change without prior notice. Please order online for the most accurate pricing.



Customers may collect from our Glasgow Depot.

Orders must be placed 24 hours in advance to allow our warehouse to pick your order, with a £30 minimum spend.



We deliver using our own vehicles. If you are outside our delivery routes, we can deliver to a carrier of your choice to get your goods to you. Delivery of such goods from this point onwards is by contract between the carrier and customer.

Deliveries are made throughout the day from 7am - 5.30pm. We are unable to accommodate any restrictions within this period.

Specific delivery times or guaranteed delivery at the same time every week cannot be provided. It is the customer’s responsibility when placing an order to inform Greencity if opening hours do not coincide with our delivery times.

Any delivery which GreenCity is unable to complete due to payment issues will be subject to a surcharge.

Deliveries are made to the first point of access to the premises – delivery any further than this is at the driver’s discretion.

Where Greencity are unable to complete a delivery due to premises not being open/accessible at the required time, there will be a charge of 10% of the order value for goods being returned to our warehouse.



Customers may apply for a credit account; our credit terms for approved accounts are 30 Days, with the proviso that trade references and credit checks are satisfactory. New customers are required to pay in advance for the first 3 orders however further advance payments may be required until trade references are received. These payments should be made no later than 12 o’clock midday on the working day before delivery.

New customers who are unable to provide two trade references are required to pay their first 6 orders in advance; we will review their application at this time but may require further advance payments before considering a credit account.

Greencity reserves the right to review credit limits, to withdraw credit or to refuse applications.

We prefer payment by Bank Transfer or Debit Card; you may also pay by Credit Card or by cheque. We do not accept cash payments. You will be notified of any overpayments received, they will be held on your account as a credit balance or refunded on request.
Our bank details are - Account name: SWCW Ltd., Sort-code 60-30-21, account no. 51268299. Please use your customer code as the paying-in reference.

Payment must not be withheld while awaiting credit notes, as all invoices should be paid when due. Credit notes issued can be redeemed against subsequent invoices.

We understand and will exercise our statutory right to claim interest and compensation for debt recovery under the late payment legislation, if we are not paid according to our payment terms. Returned cheques will be charged at £10 each time.


Returns and Credits

Please check invoices carefully, as customers are required to sign for their goods, and this signature acknowledges receipt of all items in good order unless otherwise specified.

Any returns regarding missing, incorrect or damaged products must be made to our sales team within 2 days of delivery.

Any quality or complaints related credit requests (impurities, mould, short date, etc) must be made via qc@greencity.coop – please provide the best before date and/or batch number as these are required for traceability purposes. Please provide a description of the problem - photographs are also very helpful both for our records and to provide information to our supplier when necessary. All complaints are logged and investigated - credits will be issued by our Quality Control Manager when the product has been returned to our depot unless otherwise agreed.

Returned goods ordered in error will incur a 10% surcharge.

We cannot accept returned products which are not in their original outer packaging.



All product images featured on this website are used for illustrative purposes only; we endeavour to keep these updated, however packaging and ingredients may differ from that shown.

If you notice any errors please get in touch- hello@greencity.coop

Our online pricing is kept as up to date as possible from our internal stock control system, however there may be times where technical issues arise. For this reason all prices should be viewed as a guide.

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